Privacy Policy

Effective Date: 03/01/2025

At Specialty MedSpa and Wellness, we are committed to safeguarding the privacy and security of our patients’ health and personal information. This Privacy Policy outlines our practices regarding the collection, use, and disclosure of protected health information (PHI) and personal data in compliance with the Health Insurance Portability and Accountability Act (HIPAA) and other applicable laws.

1. Information We Collect

We collect the following types of information when you use our services:

· Protected Health Information (PHI): Includes medical history, treatment details, billing records, and other healthcare-related data.

· Personal Information: Includes your name, phone number, email address, mailing address, and payment details when scheduling appointments or purchasing services.

· Technical Data: Includes IP addresses, browser types, cookies, log files, and browsing behavior when using our website.

2. How We Use Your Information

2.1 Use and Disclosure of PHI

· For Treatment: We may use or disclose your PHI to healthcare professionals involved in your care.

· For Payment: We may use or disclose your PHI to process billing, claims, or payments through your insurance provider.

· For Healthcare Operations: We may use your PHI to improve service quality, conduct audits, or enhance security measures.

· For Legal and Compliance Purposes: We may disclose your PHI to regulatory authorities as required by law or in response to legal proceedings.

· For Public Health and Safety: We may share PHI to control disease, prevent injury, or comply with public health regulations.

2.2 Use and Disclosure of Personal Information

· To Provide Services: We use personal data to schedule appointments, process payments, and communicate important updates.

· Marketing Communications: We may send promotional emails or special offers, but you can opt out at any time.

· Website Analytics: We use cookies and tracking technologies to enhance user experience and website performance.

3. Your Rights Regarding PHI

3.1 Right to Access and Copy

You have the right to request copies of your PHI, subject to applicable fees for administrative costs.

3.2 Right to Amend

If you believe your PHI is incorrect, you may request an amendment. We will review and respond to such requests in accordance with legal requirements.

3.3 Right to Request Restrictions

You may request limitations on how we use or share your PHI. While we are not required to agree to all restrictions, we will comply when legally obligated.

3.4 Right to Confidential Communications

You may request that we contact you via specific methods or at alternative locations to protect your privacy.

3.5 Right to an Accounting of Disclosures

You can request a record of disclosures of your PHI for purposes other than treatment, payment, or healthcare operations.

4. Information Security

We implement strict security protocols to protect your data from unauthorized access, loss, or misuse. Security measures include encryption, access controls, and regular system audits. However, no electronic transmission is entirely secure, and we advise users to take precautions when sharing personal data online.

5. Third-Party Sharing

We do not sell or share your personal information with third parties for marketing purposes. However, we may share your data with:

· Business Associates: Third-party vendors that assist in billing, analytics, or IT support, bound by confidentiality agreements.

· Regulatory Authorities: When required by law for compliance, investigations, or legal enforcement.

· Emergency Services: If necessary to protect your health or safety.

6. Use of Cookies and Tracking Technologies

Our website uses cookies, transparent GIFs, and log files to:

· Improve website functionality and user experience.

· Analyze site traffic and visitor behavior.

· Store user preferences for future visits.

You can adjust your browser settings to disable cookies; however, this may affect website performance.

7. Changes to This Privacy Policy

We reserve the right to update this Privacy Policy at any time. Changes will take effect immediately upon posting on our website. The latest version will be available at www.specialtymedspa.com

8. Contact Information

For any privacy-related concerns, please contact our Privacy Officer:

Privacy Officer: Monica Hernandez Business Name: Specialty MedSpa and Wellness Address: 3800 Main Street, Suite 100, The Colony, TX 75056 Phone: (469) 442-4442 Email: info@myspecialtymd.com

By using our website and services, you acknowledge that you have read and understood this Privacy Policy and consent to its terms.